Conferences, product launches, press events, and corporate receptions in Tokyo, Osaka, Prague, and beyond. We design and deliver the event that moves your business forward – every detail in line with local cultural expectations.
Sometimes a handful of meetings won't get you where you need to be. You need to convene partners in one room, present to a wider audience, launch a product, brief the press, or mark a milestone with the people who matter. In both Tokyo and Prague, the right event in the right venue, executed to local standards, can move a business relationship forward by months.
In Japan, where business is built on trust and protocol, a professionally hosted event builds kao (face) and shinrai (trust) more effectively than any volume of emails. In Czechia and the broader EU, a well-run event opens doors to regulators, regional leaders, and industry partners who rarely respond to cold outreach.
Czech Japan Hub organises events on your behalf in both countries – end-to-end production, bilingual execution, and the cultural fluency to make sure your message lands exactly as intended.
From intimate press briefings to multi-day conferences – we produce events at every scale, in both markets, to the highest local standards.
Multi-speaker events for 30–500 attendees. Bilingual programme design, simultaneous interpretation, moderated panels, and delegate logistics. Ideal for sector-specific knowledge exchange, policy briefings, and industry gatherings.
Strategic market debuts for Czech products entering Japan, or Japanese products entering Europe. Venue selection matched to your brand, media invitations, partner networking, and post-launch follow-up.
Press conferences, media briefings, and journalist roundtables. Press list curation, bilingual materials, on-site Q&A moderation, and coordinated news cycle management in both markets.
Anniversaries, signing ceremonies, partner appreciation events, and business milestone celebrations. Protocol-perfect hosting with VIP access – from embassy reception rooms to prestigious cultural venues.
Official visits, sister-city ceremonies, bilateral forums, and government-hosted gatherings. Diplomatic protocol, top-level attendance, and coordination with ministries and embassies.
Symposia, technology showcases, research partnership launches. Bilingual academic protocol, specialist interpretation, and coordination with universities and research institutions on both sides.
From venue selection to post-event reporting – we manage every aspect of your event, so you can focus on your message and your guests.
Selection of the right venue – embassy reception room, prestigious hotel, business centre, or cultural venue. We handle bookings, AV setup, catering, and all on-site logistics.
Bilingual invitations designed and sent, RSVPs tracked, name badges prepared, and seating arranged according to local protocol. Every detail in line with cultural expectations.
We invite the right people – relevant industry partners, government representatives, media, and members of our network – to make sure your event delivers strategic value.
Professional photography, video coverage, and on-site reporting. Materials you can use for internal communications, marketing, or PR – delivered shortly after the event.
Simultaneous or consecutive interpretation, bilingual moderation, and on-stage cultural mediation – ensuring your message lands clearly with both Czech/European and Japanese audiences.
Post-event report with attendance, feedback summary, photo selection, and recommended next steps. Personalised follow-up messages to key attendees in their language.
Our teams on both sides speak the local protocol language – from seating hierarchy in Tokyo to ministry-level coordination in Prague.
Tokyo, Osaka, Nagoya, Kyoto. Our Japan team handles venue selection from embassy reception halls to prestigious business hotels and cultural institutions. We navigate Japanese event protocol – seating hierarchy, speech order, gift-giving customs – so your international guests look prepared and your Japanese partners feel respected.
Prague, Brno, Ostrava, with extensions to Germany, Austria, Poland, and Slovakia by arrangement. Our Czech team secures venues ranging from historic palaces to modern conference centres, handles EU-standard catering and logistics, and manages media coordination across Central Europe.
The right venues – embassy reception rooms, prestigious hotels, cultural spaces – are booked months in advance, particularly in Tokyo and Osaka. For events in Japan, we recommend starting preparation 3–5 months ahead to secure the right venue at the right price. Events in Czechia can typically be arranged on shorter timelines, though earlier planning expands your options.
Pricing of premium venues escalates significantly closer to the date. Early planning isn't just about availability – it's about budget.
Native-speaker teams in both Czechia and Japan, fluent in all three working languages. Every event produced with equal depth of local expertise on both sides.
Built during EXPO 2025 and years of experience navigating embassy receptions, ministry events, and corporate gatherings in both countries. We know what works – and what quietly signals "amateur" to Japanese or European guests.
Events rarely stand alone. Our Business Matching, Business Desk, and Translation teams ensure your event connects with your wider market entry or partnership strategy.
We don't deliver event itineraries – we deliver outcomes. Every event is measured against the objectives we defined with you at the start.
Bespoke Event Production is included as 20 hours per year for President's Circle and 10 hours for Patron – enough to produce a substantial event end-to-end. Corporate, Institutional, and Startup members access the service at preferential member rates.
Venue fees, catering, and AV production costs are billed separately at pre-negotiated supplier rates.
See all membership tiers →Tell us the purpose, preferred dates, and approximate attendee count. We'll propose a production approach and timeline. Initial scoping conversation is complimentary.
Whether you're a Czech company eyeing Japan, a Japanese firm exploring Europe, or looking for the right business partner on either side – we're here to help.
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